Microsoft Features: How-to Guide

Microsoft announced last year they were reverting to their yearly update strategy.

With the upcoming update 24H2 coming in September 2024 we wanted to take a look at some of the previously published features from last years update. 

Contents

As we look forward to the upcoming Microsoft update in September 2024, let’s take a moment to reflect on the exciting feature updates from the past that you may have overlooked or not yet had the chance to explore.

How To Use Custom Voice Command Guide

This feature allows users to control their Windows 11 PC using voice commands. One of the exciting additions to this update is the ability to create

custom voice commands or voice shortcuts.

How-to guide:

Step 1: Enable Voice Access in your Windows 11 settings.

Step 2: Open the Voice Access Commands Page:

  • Navigate to the Voice access commands page.
  • Click/tap on Voice shortcuts in the left pane.
  • Click/tap on the Create new shortcut button in the right pane.

Step 3: Define Your Voice Command:

  • In the When I say box, type or say the voice command you want (e.g., “Insert work address”).

Step 4: Choose an Action:

  • Select an action from the Perform action(s) drop-down menu (e.g., open a specific URL).

Step 5: Provide any necessary information for the selected action.

Step 6: Group Your Shortcuts:

  • You can add the shortcut to an existing group (e.g., “General (default)”) or create a new group (e.g., “Custom”).
  • Organize your custom voice commands as needed.

Step 7: Save Your Custom Command:

  • Click/tap on Save to finalize your custom voice shortcut.
How To Use AI Snap Layouts on Windows 11 Moment 4

Step 1: Open Snap Layouts:

  • Press Windows logo key + Z to launch the Snap layout box.
  • Hover over the minimise or maximise button in the upper-right corner of your window to launch the Snap layout box.
  • Drag a window to the top centre of your screen to activate Snap layouts.

Step 2: Choose a Layout:

  • Once the Snap layout box appears, select from predefined layouts:
  • Two windows side by side (each using one half of the screen).
  • Four windows, each occupying one-quarter of the screen.
  • Custom layouts with different window sizes.

Step 3: Adjust Window Sizes:

  • If needed, drag the edges of the windows to resize them according to your workspace.

Step 4: Snap Groups:

  • When you use a Snap layout, the windows form a Snap group.
  • Hover over any app icon in the Snap layout to choose between full-screen mode or the snapped apps (Snap group).

Step 5: Customise Snap Settings:

  • Head to Settings > System > Multitasking to configure Snap layouts.
  • Toggle Snap windows on/off and customize settings to your preference.

Pro Tip: You can use Snap Layouts during video calls to keep notes alongside your video feed for efficient multitasking to boost your productivity.

How To Use Ink directly into text box on Windows 11 Moment 4

Step 1 Enable Direct Inking:

  • First, ensure that your device supports a stylus or digital pen.
  • Go to Settings (you can quickly open it by pressing Windows key + I).
  • Select Bluetooth & devices.
  • Click on Pen & Windows Ink.
  • Toggle on Use your pen as a mouse in some desktop apps.

Step 2: Write Anywhere:

  • Once enabled, you can write directly on the screen wherever you can type.
  • Open any app or document where you want to use the stylus.
  • Tap the screen with your stylus to start writing. You’ll see your ink appear just like regular text.

Step 3: Customise Inking Settings:

  • Go back to Settings > Bluetooth & devices > Pen & Windows Ink.

Here, you can fine-tune various inking settings, such as pressure sensitivity, palm rejection, and ink color.

Step4: Use Gestures:

  • Windows 11 supports stylus gestures. For example:
  • Double-tap with the stylus to take a screenshot.
  • Press and hold the stylus button to open the context menu.

Useful Tips

Inking in Apps:

Most apps that accept text input will also accept inking. Try it out in apps like Microsoft WordOneNoteSticky Notes, or even the Windows search bar.

Handwriting Recognition:

Windows 11 can convert your handwritten notes into typed text. Write in any text field, and Windows will recognise your handwriting and convert it.

ow to disable news widgets in Windows 11 moment 4

Step 1: Click the Widgets button on your taskbar (or use the Windows key + W keyboard shortcut).

Step 2: In the top-right corner, click the Settings button (it looks like a gear).

Step 3: Now, select “Show or hide feeds.”

Step 4: Turn off the “My Feed” toggle switch to disable the news feed.

How to use copilot in windows 11 Moment 4

By default, Copilot is turned on in Windows 11. You’ll find the Copilot icon on your taskbar.

If you can’t see it, follow these steps to enable it:

Step 1: Open the Settings app (you can quickly open it by pressing Windows key + I).

Step 2: Select Personalization from the sidebar on the left.

Step 3: Scroll down and click on Taskbar.

Step 4: Turn on the toggle switch next to Copilot.

You can open Copilot in two ways:

  • Click the Copilot icon on the taskbar.
  • Use the keyboard shortcut Windows key + C.
Windows 11 Moment 4 nearby sharing how to guide

Using Settings:

Step 1: Press Windows key + I to open Settings.

Step 2: Click on System on the left side.

Step 3: Select Nearby sharing on the right side.

Step 4: Click the Rename button next to “Your device is discoverable as.”

Step 4: Type the new friendly name you want for Nearby Sharing and click Save.

Paint cocreator

Step 1: Check for Updates:

First, ensure that your Windows 11 is up to date.

Open the Microsoft Store from your taskbar or Start menu.

Step 2: Search for Paint:

  • In the Microsoft Store, search for “Paint” using the search bar.

Step 3: Look for the official Microsoft Paint app.

Step 4: Install or Update:

  • If you already have Paint installed, check its version:
  • Open the current Paint application.
  • Go to the File menu and check the version.
  • If you see an older version, update it:
  • Click on Library in the bottom left corner.
  • Find Paint in the list of apps.
  • Click Get Updates in the upper right corner.
  • Once updated, check the version again (you’re looking for 11.2304.17.0 or later).

Step 4: Launch the New Paint:

  • Open the newly updated Paint app.
  • Explore its AI-powered tools, improved user interface, and creative features.
For more blogs:

Sign up to our monthly newsletter

More content:

Agnes Syn-Star Content writer

Agnes Molnar

Agnes is Syn-Star’s expert content writer, she has a Master’s degree in English Literature that provides a strong foundation in writing and critical thinking of everything she does.

Qualifications: Masters in English Literature

In-house training: HubSpot SEO, WordPress Training.

Contents

Agnes Syn-Star Content writer

Agnes Molnar

Agnes is Syn-Star’s expert content writer, she has a Master’s degree in English Literature that provides a strong foundation in writing and critical thinking of everything she does.

Qualifications: Masters in English Literature

In-house training: HubSpot SEO, WordPress Training.

Sign up to our monthly newsletter

More articles on Microsoft:

Find out what our clients think...

Our Partnerships

Post Views: 875
This is our popup test

WARNING

Security Alert

You’re device is on an Unsupported Windows Operating System for your security, please contact us.  

IT Support Quote

Fill in the below to get a quote emailed to you

Team Productivity
& Monitoring

Team Productivity:
You and your team are able to see where they are using their time and how productive they are actually being.  Also they are able to clock in and out, so really good for flexi-working.

Team Monitoring:
If you would like to know what your team is doing and how productive they are being, we are able to monitor them and create screenshots of what they are working on.  This can be run in normal or stealth mode.

Book a FREE fact finding session to discuss the different options.

What we do to help out...

We proactively seek opportunities to support good causes for our community.

From sponsoring local community football teams, to engaging with charity fundraiser days, we believe it’s important to continually strive to do good for the better of others.

We have members who volunteer with youth organisations, are engaged with the Round Table, run marathons and volunteer at events where we may be needed. Every charity receives a discounted IT and Telecoms service too.

Security

Protecting your digital data is crucial for every business and this can start with the industry-leading security we offer. The Syn-Star specialists can help with identifying any vulnerabilities within your IT systems and act accordingly to ensure cyber-attacks and data breaches are mitigated. 

Strategy &
Future Planning

Your business will never fall behind with its technology when you work with Syn-Star.


We understand IT and Telecoms for your business is an investment, but it’s important to use the best resources available to enable the growth of your business. Our IT Consultancy and Virtual IT Director Services are available to support you with how you use your business technology for years to come.

Syn-Star
Academy

Syn-Star can conduct quick and easy phishing exercises to identify people within your team who need to improve on their knowledge around fraudulent emails and how they can be alerted to these threats. 

Team Productivity & Monitoring

At Syn-Star, our experts can proactively work to understand exactly what software you need to support with the business operations. Whether you need a listening ear on what software to choose, or would like to seek some specialist knowledge, we’re here to help where we can.

Robust
& Reliable

At Syn-Star, we keep Telecoms simple. There’s so much available to help UK companies with their communications. VoIP systems, fixed landline, cloud phone systems, SIP trunking and more. Contact us for further details.

Providing Equipment
You Need

Desk phones, cordless phones or conference phones, Syn-Star can provide you with whatever you need. 

From conference calling facilities to the headsets which work best for your team, we’re able to provide all the equipment you need and complete any telecoms job from start to finish.

VoIP Phone
Systems

There is no need to be in the office to make and receive phone calls from your company’s number. Our market-leading Telecoms platform gives you the flexibility of desk phones, soft phones and mobile apps as standard.

Whether your team works remotely, or perhaps staff are on a business trip anywhere in the world, calls can still be made, and people are reachable via phone wherever they go.

Internet
Connectivity

With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.