While you may use ‘to do’ lists in your personal life, they can also help to make your working day more efficient. Microsoft To Do is included within 365 packages and can help you to better manage your time.
Throughout the course of your working day, you may find that various tasks are left for you to deal with. Rather than trying to remember them all yourself, you may find it easier to list them in Microsoft To Do.
Not only can you assign yourself tasks here, but you may also be able to delegate to others within your organisation. This means you can prioritise your own tasks and help your colleagues work in a more efficient, orderly manner.
Microsoft To Do can allow you to easily figure out what needs to be done today, as well as for the coming working days. The tick box setup found in To Do can be great for highlighting just how productive you have been each day, as well as to see which items may have fallen by the wayside.
You and your employees may also find it somewhat cathartic to see that list start to dwindle. Checking off completed tasks could help to keep you motivated, especially if there is a lot to do that day.
This could also be rather useful when you have new starters join your company, giving them something to refer to as they learn more about what is expected of them each day.
Some of the things you do within your working day may need to be repeated each week or month.
It can take around 66 days for a task or habit to become an automatic part of your routine. This means that, initially, you may have to actively think about some of your recurring tasks, so they aren’t forgotten.
Rather than having to keep writing these down, you can set up tasks in Microsoft To Do that repeat. This will send you a notification on your phone, PC, or other business device shortly before the task is due.
Even if you have been doing this work for some time and formed that habit, working pressures or external events may see it fall from memory. Having that task set up with a virtual assistant like To Do to remind you can help to keep you on track.
Many modern businesspeople don’t work from the same location. You may have chosen to hire a remote workforce or allowed for hybrid working for a greater work-life balance. Whatever the case, Microsoft To Do could be instrumental in managing members of your team who work elsewhere.
Collaborating with others can be vital to ensuring everything gets done to a high standard. While meetings can be a key part of this, you may not always have the time to spend on a call discussing needs. Instead, Microsoft To Do can be used to list out what is required, with the option for adding more information.
At certain times, you may want to bring up previously completed tasks to see who conducted the work, or even to keep a paper trail for a specific client. One of the great benefits of Microsoft To Do is that you can include hashtags within each task.
This means that searching for a specific hashtag, such as a client’s name, will bring up all tasks in that category. While hashtags may often be used successfully to generate social media growth, they can also be used as a way of quickly searching for relevant and related information.
You may want to keep hashtags simple, and ensure they are being spelled correctly. Opting for specific hashtags for each team member could also allow you to see which employees have been more productive based on the number of tasks checked off each day.
Boosting your business isn’t always about growing your client base. Sometimes, it can be incredibly beneficial to think about how you can make your existing processes more efficient.
Taking advantage of a Microsoft 365 package can make things simpler for your team. While you may already be familiar with a number of these apps, integrating Microsoft To Do into your working day could revolutionise the way you delegate and complete tasks.
Syn-Star can provide your company with Microsoft 365, and even help to show you how to make the most out of those different features.
By Verity Armstrong
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