Microsoft Teams can remove some of the headache associated with more traditional methods of holding meetings and liaising with employees.
Utilising this app as part of your Microsoft 365 package can help to greatly increase productivity within your business.
A study from September 2022 found that employees spend an average of 18 hours each week in meetings. Taking the average 9-5 role with a 1-hour lunch break as an example, this equates to over half the working week. While some of these may be imperative to company growth and success, others could have been delivered differently.
In fact, employees feel so strongly about unnecessary meetings that a host of ‘This Meeting Could Have Been an Email’ memes have been created. Each of these images depicts the negative perception of some meetings, and how they waste both employer and employee time. More pressure will then be on the employee to finish their tasks and keep up with a schedule, even when most of their time has already been lost.
Microsoft Teams is a fantastic alternative, allowing you to host both calls and messages on a single platform. This can remove the need for lengthy, pointless meetings and instead enable you to send information directly to those who need it, as well as communicate via instant messaging.
Ever since the pandemic in 2020, businesses have been taking more advantage or remote and hybrid working. It might not be feasible for employees to take business computers or devices with them when working from home.
Training your team in cyber security and best practices to avoid viruses or data breaches could allow them to work safely on their personal devices. Using Microsoft Teams can enable access to data kept in the cloud, including message history. This means that an employee could pick their work back up right where they left it in the office.
It is worth mentioning that you might want to include employee personal devices in your IT support package if these will be used regularly for work purposes. Doing so can help team members to gain consistent access to networks and services even when they aren’t on-site.
Keeping data secure can be imperative for following GDPR and best business practices. While it may be important that you have consistent contact with your team, you may want to ensure that any messages or files sent are kept as safe as possible.
Microsoft themselves create products that align with GDPR and minimise potential security threats, helping to keep information protected. This may be especially important if you do not trust the basic security of some devices, such as personal items being used for work purposes.
Switching between different applications might not take much time in the moment, but those seconds and minutes of waiting for items to load, or screens to refresh, can add up.
The age of your device might also affect usage. Some businesses may find that older devices tend to crash when numerous windows are in use at once.
Microsoft Teams allows you to use some common working apps within Teams itself. This means that you only need a single application open to be able to manage many of your tasks.
Many businesses now want to implement greener working processes. Thinking about the environment could create positive brand engagement which is important if you want to increase sponsorship or sales.
Using Microsoft Teams for any necessary meetings, communication, and sharing documents can be a much more sustainable option than asking employees to commute into the office. This can save both fuel and money.
Being able to share and edit files in real time can be important. When members of your team work remotely, or even in different countries, you may not want the headache of dealing with files being sent back and forth.
Microsoft Teams allows you to work on files within the app, much like you would on the regular 365 apps. This allows your employees to create, share, and edit files while tracking real-time changes.
Accountability can be very important within a business. This helps managers and senior members of the team to take responsibility for decisions, as well as other employees to own both good and bad work.
Microsoft Teams can help with business accountability, showing who has been assigned a task, or sent a message. The clever @mention feature is great for group chats and team boards, highlighting a message to specific users. This may make messaging and assigning of tasks a lot simpler. This can also reduce the risk of messages being lost or forgotten, which can be a problem when they get buried in emails or paper-based notes are mislaid.
Learning how to mention individuals or groups could revolutionise your workflow and improve business-wide communication. This may be especially important when your team works in different locations, preventing face-to-face contact.
You should have processes for onboarding new members of the team to ensure all relevant documents are sent and signed, and they begin training on your business systems. Since Microsoft Teams is quite simple to use, your new team members may be able to get started with it straight away.
General onboarding processes for a new employee may take anywhere from a few months to a year. Thankfully, this is likely to be more the case for the internal workings and being able to undertake the same tasks as more seasoned employees do independently.
Realistically, it may only take a matter of days for new hires to learn how to use Microsoft Teams, and even start building up their working relationships.
Microsoft Teams can be an important asset for large and small businesses alike. This can allow you to engage with others within your business, delegate tasks, and even praise work well done for all to see.
To find out more about Microsoft Teams, as well as the full Microsoft 365 package, you might want to book a demo with Syn-Star. This could help to elevate your business productivity to new levels.
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Our support is designed to meet and exceed the needs of your business. We’re equipped to provide business support, as your business grows. Our technicians are ready to identify your pains swiftly, rectify the causes, and maintain your business technology for the long term.
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You’re device is on an Unsupported Windows Operating System for your security, please contact us.
Team Productivity:
You and your team are able to see where they are using their time and how productive they are actually being. Also they are able to clock in and out, so really good for flexi-working.
Team Monitoring:
If you would like to know what your team is doing and how productive they are being, we are able to monitor them and create screenshots of what they are working on. This can be run in normal or stealth mode.
Book a FREE fact finding session to discuss the different options.
We proactively seek opportunities to support good causes for our community.
From sponsoring local community football teams, to engaging with charity fundraiser days, we believe it’s important to continually strive to do good for the better of others.
We have members who volunteer with youth organisations, are engaged with the Round Table, run marathons and volunteer at events where we may be needed. Every charity receives a discounted IT and Telecoms service too.
Protecting your digital data is crucial for every business and this can start with the industry-leading security we offer. The Syn-Star specialists can help with identifying any vulnerabilities within your IT systems and act accordingly to ensure cyber-attacks and data breaches are mitigated.
Your business will never fall behind with its technology when you work with Syn-Star.
We understand IT and Telecoms for your business is an investment, but it’s important to use the best resources available to enable the growth of your business. Our IT Consultancy and Virtual IT Director Services are available to support you with how you use your business technology for years to come.
Syn-Star can conduct quick and easy phishing exercises to identify people within your team who need to improve on their knowledge around fraudulent emails and how they can be alerted to these threats.
At Syn-Star, our experts can proactively work to understand exactly what software you need to support with the business operations. Whether you need a listening ear on what software to choose, or would like to seek some specialist knowledge, we’re here to help where we can.
At Syn-Star, we keep Telecoms simple. There’s so much available to help UK companies with their communications. VoIP systems, fixed landline, cloud phone systems, SIP trunking and more. Contact us for further details.
Desk phones, cordless phones or conference phones, Syn-Star can provide you with whatever you need.
From conference calling facilities to the headsets which work best for your team, we’re able to provide all the equipment you need and complete any telecoms job from start to finish.
There is no need to be in the office to make and receive phone calls from your company’s number. Our market-leading Telecoms platform gives you the flexibility of desk phones, soft phones and mobile apps as standard.
Whether your team works remotely, or perhaps staff are on a business trip anywhere in the world, calls can still be made, and people are reachable via phone wherever they go.
With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.
