Microsoft Teams meetings can be vital for a hybrid or remote workforce, allowing you to still communicate effectively without the need for physical presence.
Implementing Microsoft Forms can allow you to gain greater understanding of your team’s wants and needs, as well as to breathe a bit of fun into your meetings.
Depending on the subject, some of your workforce may not feel comfortable giving answers publicly. Utilising Microsoft Forms can allow you to gain anonymous feedback or responses which can improve your meeting functionality, as well as your business.
In situations where you require honest or critical responses from those in your meeting, you may find that you gain more in-depth answers if a name is not attached to it. This may especially be the case when you ask for on-the-spot feedback during a live meeting.
Using Microsoft Teams alongside Forms means that you can ask for, and view answers as they come in. This can enable you to use legitimate data within the meeting without putting a spotlight on those whose view or idea it was.
That being said, you may want to give your employees the opportunity to decide whether they want to respond anonymously or not. When it comes to critical feedback, they are likely to be happier to not be identified. However, when looking at suggestions and creative ideas, it can be good to be able to give credit where it is due.
Many people dread meetings, especially if their day is already tightly packed. While there may be a valid need for the meeting to take place, that doesn’t mean it needs to be full of stress. Adding icebreakers or other fun can help to break up the monotony, or lengths of time spent talking, think about your employees’ well-being and motivation.
Using Microsoft Forms, you can create a few fun little quizzes. These could show which breakfast cereal was most popular that morning, or even help to gauge the mood of attendants. While this may not seem work-related, or like a good use of the time you’re paying them for, it can help to improve team morale and get your employees geared up for the day ahead.
As well as Microsoft Teams, you could use this information within a Microsoft Excel spreadsheet to have more information about each employee’s individual likes and dislikes, allowing you to better plan for birthday or Christmas gifts, as well as to get to know your team.
Attending meetings can be incredibly frustrating and time-consuming, especially if there is a high workload for that day. Having to then put time aside for meetings could result in an inefficient workflow or items being left incomplete.
You may want to consider what your meetings entail of, as well as how productive they are. Spending a few minutes in an hour-long meeting doing something fun can help to refocus your team and reduce some of the stress. However, if you notice that most of your meetings are spent with people chatting, or going over some information that isn’t relevant for all attendees, then you might want to question your existing ways of working.
To better streamline your employees’ working day, you might want to consider using Microsoft Forms as a standalone product. This means sending out a survey or form to the required respondents, then extrapolating their data and informing your team of the results or steps moving forward.
Microsoft Teams meetings themselves can then be reserved purely for communications that cannot be held via other means, or discussions between relevant parties.
Microsoft Forms is included within Microsoft 365 packages. These can greatly improve workplace productivity, helping your team to craft professional documents and display data in a way that is easy for manager and shareholder viewing.
To take advantage of Microsoft 365 for your business, speak to Syn-Star today.
Alongside Microsoft 365, we also offer bespoke IT support and modern business telecoms. Using these, you can boost your business with the latest working technologies.
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Anne-Marie Blazdell is a Marketing & Communications Manager with expertise in digital marketing, content creation, and IT solutions. With a strong foundation in graphic design, she trained at Farnborough College of Technology and Southampton Solent University before advancing into marketing and business IT support.
Since joining Syn-Star in 2022, Anne-Marie has specialised in crafting SEO-optimised website content, managing social media, and helping businesses navigate the complexities of IT. Her work bridges the gap between technology and business, making IT more accessible and effective.
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