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Is Google Workspace Better than Microsoft 365?

Organisations are often faced with the problem of choosing “the best” office software for their business processes. Read on to discover what Syn-Star think of these two major productivity suites.

Recent Rebrand and Rename

Both products have had changed their name in the last 12 to 18 months. Microsoft 365 used to be Office 365 and Google Workspace used to be called G Suite.

The Purpose of Google Workspace and Microsoft 365

These are productivity suites that are commonly used to perform and manage business tasks in the Cloud. Using a web browser or desktop application you can easily access and use features like calendars, emails, spreadsheets, documents and presentations. You can also join video conferences and collaborate with your team in real time.

Both suites follow the same approach, which is that organisations should be able to complete several tasks simultaneously without having to resort to using apps from other providers. The aim is for the individual programs to work together seamlessly to guarantee a smooth workflow and employee efficiency.

Google Workspace tends to be more popular among businesses, holding 50% of the market compared to Microsoft 365’s 45% market share. Companies like Facebook, YouTube, and X use Google Workspace. Although large companies also use Microsoft 365. Both Google Workspace and Microsoft 365 are extremely reliable, with uptimes above 99% for both platforms. Both are subscription models, so your business should expect to pay a monthly fee.

Google Workspace vs Microsoft 365

  • Storage: both suites offer a cloud-based storage system. Microsoft’s OneDrive is installed with your Windows Operating System. With Microsoft 365 you get 1TB storage per person. Google Drive offers much more storage space than Microsoft with up to 5TB of storage.
  • Collaboration: Since the pandemic more people work remotely, and online video conferencing apps have become a daily necessity. Both platforms have their own online collaboration software built in. Microsoft Teams you can online chat, invite your clients to join chats, use Team Channels for project. On top of that it also operates as a fully functional telephone system while you can use it for video conferencing as well. Google Workspace’s Google Meet has a more intuitive interface, making it easier for users to navigate and manage meetings.
  • Pricing: Both platforms offer a variety of packages for customers to choose from based on their needs. However, Google offers a much simpler pricing. Microsoft’s pricing is complicated with some of their packages still bearing the old brand name. No matter which software you choose, Syn-Star recommends that businesses sign up for the product that offers the most security.
  • Security: Both suites offer extensive security features to safeguard your data. Microsoft 365 is stronger on authentication and identity verification, and its security is generally more robust. Microsoft 365 is also compliant with HIPAA and GDPR while with Google Workspace compliance is the user’s responsibility. However, both offer malware and phishing protection and file encryption.

Factors to Consider before Choosing either Microsoft 365 or Google Workspace

  • If you are using Windows devices, it is probably a better idea to use Microsoft 365 as they are designed to work together seamlessly. Google Chrome Books will however, work better with Google Workspace. So, standardisation might make things easier for you and your team.
  • You might want to consider what your partners and clients use so that collaboration is easier.
  • Reviews show that users tend gravitate towards the more familiar platform and for most of us that is Microsoft 365. However, younger generations might prefer Google Workspace for its user-friendly features.

Verdict

Both, Google Workspace and Microsoft 365 are strong contenders when it comes to office software with both offering an array of features. Which one you choose will depend on your specific requirements, the preferences of your employees and yoursecurity requirements. But it is safe to say that you probably will not go wrong choosing either of these suites.

If you need anymore information or advice on which suite would be a better fit for your organistion, visit Syn-Star‘s Learning Centre. 

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Agnes Syn-Star Content writer

Agnes Molnar

Agnes is Syn-Star’s expert content writer, she has  Master’s degree in English Literature that provides a strong foundation in writing and critical thinking of everything she does.

Qualifications: Masters in English Literature

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