If you aren’t backing up your business systems already, here’s why you should regularly make a copy of your critical business data.
If you aren’t backing up your business systems already, here’s why you should regularly make a copy of your critical business data.
Creating a backup of your business IT systems is a simple task, yet it performs a very important function. Despite this, many businesses are taking a risk by not having a robust process in place for regular backups. At Syn-Star we know how disruptive it is to lose data, so here’s why you need to continuously keep backing up your devices routinely.
Simply put, it’s a copy of your data, such as documents, files, photos, videos, or even the entire contents of your hard drive, including your apps and software. It is then stored separately and in a secured location away from the original files and databases.
If the thought of being without key data isn’t enough to focus the mind, thinking about all the ways that data can be lost is enough to scare many businesses into action:
Losing data will cause serious disruption to your business operation, which can have significant implications. Without the protection that a backups provide, your business could lose time, money and clients as you may find yourself unable to deliver fully or stay competitive with your rivals.
Clients, and suppliers, could also lose their confidence in you if they feel that you are unable to manage your data properly. There’s also the wider issue of reputation loss if your business is prosecuted and fined under GDPR rules.
There are two approaches to backing up data:
backing up data that is stored on the internet. A backup of all data here is usually done automatically and you can also set the frequency of how often your backups happen so that you can be confident of having the most recent version saved. Most Cloud providers will give some storage space for free and you can purchase more as necessary.
Storing data on the Cloud makes it easier to share files and ensure they are synced with platforms such as Microsoft 365, a great example of Cloud-based data that can be stored and worked on.
You should ensure you have a reliable internet connection to complete backups regularly and fully. You should also be mindful of security, ensuring data can only be accessed with a strong password or two-factor authentication.
There are also very specific laws in place about the storage of data relating to UK and EU citizens and these data centres need to be GDPR and Data Protection Act compliant.
This could be a USB stick, SD card or an external hard drive. They allow you to continue backing up large amounts of data and are portable, so you have your data when you need it, even with no internet connection.
However, you have to remember when to do your backups and ensure the period between them isn’t too long, so you don’t miss any key data.
You also need to ensure that an external backup device is disconnected from the main device to ensure it isn’t compromised by a virus from the primary device.
Your backup should be an important part of your disaster recovery plan should the worst occur, so you should be proactive in making them a part of your regular business routine.
All businesses should build their cyber security to protect against cyber-attacks by putting firewalls, regular software updates and anti-virus software in place and by educating staff about the multi-faceted threat of cyber-crime. But if all else fails, it will be your disaster recovery plan and backed up data that enables a quick response and recovery that minimises downtime and cost to your business.
A robust backup policy and procedure offers peace of mind and at Syn-Star we support our clients by putting in place the right backup tools and policy.
We also support transitioning to Microsoft 365 and SharePoint to give our customers all the benefits and advantages of storing and working on data in the Cloud.
For more information about IT support and digital transition for your business, contact us for a no-commitment consultancy today.
Keep your data safe and secure, invest in a backup & recovery system you can trust!
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Team Productivity:
You and your team are able to see where they are using their time and how productive they are actually being. Also they are able to clock in and out, so really good for flexi-working.
Team Monitoring:
If you would like to know what your team is doing and how productive they are being, we are able to monitor them and create screenshots of what they are working on. This can be run in normal or stealth mode.
Book a FREE fact finding session to discuss the different options.
We proactively seek opportunities to support good causes for our community.
From sponsoring local community football teams, to engaging with charity fundraiser days, we believe it’s important to continually strive to do good for the better of others.
We have members who volunteer with youth organisations, are engaged with the Round Table, run marathons and volunteer at events where we may be needed. Every charity receives a discounted IT and Telecoms service too.
Protecting your digital data is crucial for every business and this can start with the industry-leading security we offer. The Syn-Star specialists can help with identifying any vulnerabilities within your IT systems and act accordingly to ensure cyber-attacks and data breaches are mitigated.
Your business will never fall behind with its technology when you work with Syn-Star.
We understand IT and Telecoms for your business is an investment, but it’s important to use the best resources available to enable the growth of your business. Our IT Consultancy and Virtual IT Director Services are available to support you with how you use your business technology for years to come.
Syn-Star can conduct quick and easy phishing exercises to identify people within your team who need to improve on their knowledge around fraudulent emails and how they can be alerted to these threats.
At Syn-Star, our experts can proactively work to understand exactly what software you need to support with the business operations. Whether you need a listening ear on what software to choose, or would like to seek some specialist knowledge, we’re here to help where we can.
At Syn-Star, we keep Telecoms simple. There’s so much available to help UK companies with their communications. VoIP systems, fixed landline, cloud phone systems, SIP trunking and more. Contact us for further details.
Desk phones, cordless phones or conference phones, Syn-Star can provide you with whatever you need.
From conference calling facilities to the headsets which work best for your team, we’re able to provide all the equipment you need and complete any telecoms job from start to finish.
There is no need to be in the office to make and receive phone calls from your company’s number. Our market-leading Telecoms platform gives you the flexibility of desk phones, soft phones and mobile apps as standard.
Whether your team works remotely, or perhaps staff are on a business trip anywhere in the world, calls can still be made, and people are reachable via phone wherever they go.
With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.
