Budgeting is an integral part of business operations. Without it, you may not be able to adequately manage your finances. Within your budget, you should include any IT costs. Setting an IT budget can help you to choose services accordingly. However, it can be important to figure out how to make this money go further to maximise your services.
Your team can only make the most of your IT services if they know how to use them. While offering initial training for new starters is important, you might not want to overlook your more seasoned employees.
Training your team on the latest IT software and updates can help to save you money in the long run. If your employees know how to properly use your systems this can result in fewer issues and errors arising.
In addition to this, all members of the team may benefit from annual refresher training which can help to reinforce the proper working methodology of those systems. Any requests from your team for further training and guidance should be listened to, as these could affect how that individual performs.
When you’re paying for certain IT services and systems, training can allow you to get more for your money by enabling your team to use them to their fullest.
One issue that many people run into can be a lack of storage space. Over time, your computer hard drive may slowly fill up with all of your documents and programs required. While these may be essential to your business, they can greatly impede PC performance.
A great workaround can be to use part of your IT budget to implement cloud services to store your documents, meaning only essential programs are kept on the machine itself. Cloud storage is included with Microsoft 365 packages for businesses, allowing you to curate those documents and store them remotely. This also makes it significantly easier for working remotely or on the move.
Within this, you can also set file permissions for different members of your company. This means that each individual’s cloud storage doesn’t get clogged up with irrelevant files, and only those who require access may be able to see certain items. When using cloud storage systems, it is vital that you set a secure yet memorable password to maximise security and prevent file loss.
Whether you’re looking for IT support or some new parts, it may not always be a good idea to stick with the same supplier. Some companies may reward returning customers but a lot of the time you may be able to find cheaper deals elsewhere.
The time of year can also greatly impact the price of your IT parts, meaning you may need to use up more of your IT budget in some months than others. You may find it more lucrative to buy new parts around December, especially if you prefer to shop from major retailers.
It could also be beneficial to speak to your existing supplier if you find the same products cheaper elsewhere. Some may honour that cheaper price, allowing you to stick with a supplier you trust and get your items at a lower price.
There are several ways you can monitor performance when it comes to IT.
Firstly, it can be good to look at your hardware. Running regular checks to see how each PC, laptop, tablet, and even business smartphones are performing can allow you to figure out when parts, or the entire system, may need to be replaced. Due to the cost of doing so, it is better to know as soon as possible so that can be factored into the remaining IT budget for the year.
Secondly, it can also be crucial to consider how your software is performing. Staying up to date with the latest technology can help you to remain competitive against similar businesses. However, if these systems aren’t being used to their fullest or bringing a positive impact to your business this could be money wasted. Cancelling any redundant plans and removing that software can save you money and space.
Although this may require more work on your part, it is important that you regularly go through your IT budget to figure out where changes can be made. Costs and needs may vary each year, so you cannot simply assume that last year’s budget will be sufficient for the coming period.
Using both your previous expenses and expected outgoings this year you can create a new budget that will see you through the next 12 months. You may also want to categorise certain expenses based on whether they are needs or wants. This can help you to reduce costs and maximise your IT budget by avoiding any unnecessary outgoings.
Your computer systems play a vital role in your daily operations. Therefore, you may want to give greater thought to how your money is spent. Utilising the IT Strategy Services offered by Syn-Star can enable you to make smarter financial decisions regarding your business IT.
Whether you need to figure out how to set an IT budget, or where your money is best used, Syn-Star can help you to maximise your potential and make the most out of the new technologies available.
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Our support is designed to meet and exceed the needs of your business. We’re equipped to provide business support, as your business grows. Our technicians are ready to identify your pains swiftly, rectify the causes, and maintain your business technology for the long term.
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Team Productivity:
You and your team are able to see where they are using their time and how productive they are actually being. Also they are able to clock in and out, so really good for flexi-working.
Team Monitoring:
If you would like to know what your team is doing and how productive they are being, we are able to monitor them and create screenshots of what they are working on. This can be run in normal or stealth mode.
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We proactively seek opportunities to support good causes for our community.
From sponsoring local community football teams, to engaging with charity fundraiser days, we believe it’s important to continually strive to do good for the better of others.
We have members who volunteer with youth organisations, are engaged with the Round Table, run marathons and volunteer at events where we may be needed. Every charity receives a discounted IT and Telecoms service too.
Protecting your digital data is crucial for every business and this can start with the industry-leading security we offer. The Syn-Star specialists can help with identifying any vulnerabilities within your IT systems and act accordingly to ensure cyber-attacks and data breaches are mitigated.
Your business will never fall behind with its technology when you work with Syn-Star.
We understand IT and Telecoms for your business is an investment, but it’s important to use the best resources available to enable the growth of your business. Our IT Consultancy and Virtual IT Director Services are available to support you with how you use your business technology for years to come.
Syn-Star can conduct quick and easy phishing exercises to identify people within your team who need to improve on their knowledge around fraudulent emails and how they can be alerted to these threats.
At Syn-Star, our experts can proactively work to understand exactly what software you need to support with the business operations. Whether you need a listening ear on what software to choose, or would like to seek some specialist knowledge, we’re here to help where we can.
At Syn-Star, we keep Telecoms simple. There’s so much available to help UK companies with their communications. VoIP systems, fixed landline, cloud phone systems, SIP trunking and more. Contact us for further details.
Desk phones, cordless phones or conference phones, Syn-Star can provide you with whatever you need.
From conference calling facilities to the headsets which work best for your team, we’re able to provide all the equipment you need and complete any telecoms job from start to finish.
There is no need to be in the office to make and receive phone calls from your company’s number. Our market-leading Telecoms platform gives you the flexibility of desk phones, soft phones and mobile apps as standard.
Whether your team works remotely, or perhaps staff are on a business trip anywhere in the world, calls can still be made, and people are reachable via phone wherever they go.
With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.
